Privacy Statement

By submitting any information about you and/or others (in which case you will obtain express consent from those individuals affected and will inform them of how their information is being used) you and they consent to its use as set out in this Privacy Policy.

Who are we and our approach to Privacy?

Zebra Cover LTD is authorised and regulated by the Financial Conduct Authority are an appointed representative of Pink Finance Limited.  The privacy and security of your personal information is very important to us so we want to assure you that your information will be properly managed and protected whilst in our hands. Please read this notice carefully as it explains how we collect and use your personal information.  You can ask for further information about our use of your personal information or complain about its use by contacting our Data Protection Officer on Jody@zebracover.co.uk

What Information do we collect and where do we get it from?

For us to provide our services to you and to manage those services we will ask you to share your personal information with us. The circumstances in which we use your information, the reasons why we ask for it and details of how we will use it are explained in section 3 of this notice. The information we collect about you varies depending on your circumstances and requirements and may include, for example:

> general information about you such as your name, address, contact details and date of birth;

> information about what products and financial services you are interested in.

> your credit history;

> financial details, such as bank account and card details;

> sensitive personal information, such as your health and criminal convictions;

> information about your use of our website such as your IP address, which is a unique number identifying       your computer.

We may collect personal information from the following sources:

> you or someone connected to you as part of an application

> publicly available sources of information, such as social media and networking sites;

> third party databases made available to the insurance industry as well as databases where you have given     your permission to share information with a third party like us.

For more information about these sources, please contact the Data Protection Officer using the details set out in section 1 of this notice; If you have provided information to us about someone else, you would have confirmed that you have the consent of these individuals to share their personal information with us. You should share this privacy notice with all individuals whose personal information you have shared with us as it may also apply to them.

Why do we collect this information and how will we use it?

We may collect and use your personal information under the following circumstances or for the following reasons:

A) To provide you services relating to a financial contract and/or insurance policy such as:

> life assurance, mortgage, pension, investment contract

> managing your policy including issuing policy documentation to you;

> providing you with the services described in your policy documents.

The collection and use of information such as your name, address, date of birth, what/who you would like to insure, medical conditions, is necessary to provide you with a quotation and/or policy. Without this information, we will be unable to assess your application. Our assessment of your application may involve an automated decision to determine whether we are able to provide a quotation and/or the costs. The decisions involve the use of insurer systems and are dependent on the information you provide us (for example: postcode, health details and/or type of property for mortgage purposes) to produce a result as to whether we can provide a quotation. If you object to an automated decision that is required to determine your application, then we will be unable to provide you with a quotation.

B) Where we have a justifiable reason, such as:

> keeping records about you and our correspondence with you as well as your current and past policies. This     is so that we can appropriately and effectively manage our relationship with you as well as satisfy any legal   and regulatory obligations we may have to keep such records.

> preventing and detecting fraud, financial crime and anti-money-laundering. We may use your personal     information to prevent fraud and in doing so may: collects personal information about you from databases as   described in this notice and from publicly available sources (such as social media and networking sites);

> Share your personal information with fraud prevention agencies. Your personal information will be checked   and recorded by a fraud prevention agency. If false or inaccurate information is provided and fraud is     identified, your details will be passed to the fraud prevention agency. This information will be accessed and   used by us, law enforcement agencies and other organisations to prevent fraud and money laundering, for   example: when checking details on applications for credit and credit related or other facilities; managing   credit and credit related accounts or facilities; recording debt; checking details on proposals and claims for all   types of insurance; and checking details of job applicants and employees. Other organisations may search the   databases held by these fraud prevention agencies when you make an application to them for financial   products. If such companies suspect fraud, we will share your personal information with them. The   information we share may be used by those companies when making decisions about you. We and other   organisations may access and use, from other countries, the information recorded by fraud prevention   agencies;

> Share your personal information with operators or registers available to the insurance industry to check the   information you provide.

> Use any personal information obtained about you, or anyone you have provided us information about, to   carry out the above profiling activity as part of our investigations into fraudulent behavior. Should fraud be   identified as a result of such profiling activity, this could result in the rejection of an application for a   mortgage, and voidance of any policy.

>Using information collected from databases we use together with the personal information you give us, to   help us to improve and develop our internal databases and systems in order to improve the products and   services we offer. For more information about how we communicate our products and services, please refer to   section 4 of this notice.

>We may anonymise and combine the information you have given us to understand more about you, create   new products and services as well as helping us with our marketing.

> We may also use CCTV recording equipment in and around our premises for monitoring and security   purposes.

C) You have given us your permission:

> To use your sensitive personal information in order to provide you with a quotation, price and/or the   services set out in your policy documents. Where you have provided sensitive personal information about   someone connected to you, for example named partners, you would have confirmed that you have their   permission to share this information with us;

> To use personal or sensitive information about a child named in a mortgage application

> To provide your information to Pink Finance Limited for compliance purposes and for the monitoring of   your application.

Confidentiality

All personal information about you will be treated as private and confidential. We are registered under the Data Protection Act and we undertake to comply with all the requirements of the General Data Protection Regulation. We make sure that our processing is fair and complies with the data protection principles. Your personal information will be held indefinitely and will be kept secure. If you require more information on how we use your personal data, please refer to our privacy notice.  We may also contact you or pass your details to other companies associated with us to contact you (including by telephone) with details of any other similar products, promotions, or policy review.

How do we communicate with you about our similar products and services and information about your use of our website?

We will contact you in order to communicate our products and/or services to you which we believe may be of interest to you and which relates to your general financial needs.

There may be times when we will require your permission to provide information about products and services to you, such as:

> Where the product or service is not like those that we currently provide to you, but we believe you may be   interested in it; or

> When you have opted out of us sending details of or contacting you in relation to the products and services   we offer.

> We may communicate with you by post, email, SMS, telephone and/or digital methods such as social media   and online advertising, unless you have told us you do not want us to. Where you no longer hold a policy with   us or we have provided you with a quote in the past, we will keep you informed about our products and   services for a period of up to 3 years if contacting you by telephone or for up to 5 years if contacting you via   other means.

> We may look to develop and enhance the information we hold about you with the aim of improving our   product and service offerings and how we communicate these to you, where you have given us permission or   where we believe that our products and service may be of interest to you. We may collect personal   information  about you which, when combined with the personal information you have given us, helps us to   target and tailor communications which we believe may be more relevant to you. For further information   about the third-party databases we use, please contact the Data Protection Officer using the details set out in   section 1 of this notice.

Use of your personal information when using our websites and email communications:

> When you visit our website, we may collect information from you such as, your email address, IP address   and other online identifiers. This helps us to track unique visits and monitor patterns of customer website   traffic, such as who visits and why they visit. We use third parties to collate IP addresses to help us   understand our Internet traffic data and data regarding your browser type and computer.

> The open nature of the internet is such that data may flow over networks without security measures and   may be accessed and used by people other than those for whom the data is intended. Whilst this is outside of   our control, we always take the protection of your information very seriously and aim to apply appropriate   levels of security.

Who might we share your information with?

>Pink Finance Limited as we are an acting representative of this company.

> Organisations that have a specific role laid out in law such as statutory bodies, regulatory authorities and   other authorised bodies;

> Other organisations where we have a duty to or are permitted to disclose your personal information by law   (e.g. if we received a valid request from the police or other third-party organisation in the interest of   preventing and detecting crime);

> fraud prevention agencies and operators of registers available to the insurance industry to check   information and prevent fraud. This is outlined in more detail under section 3 of this privacy notice;

> Credit reference agencies to check your credit history. This check will be recorded on your credit reference   file without affecting your ability to apply for credit or other financial products;

> Third parties we use to recover money you may owe us;

> Another company, if our business or part of it is bought or taken over by that company to ensure your   insurance policy can continue to be serviced or as part of preliminary discussions with that company about a   possible sale or take over;

> Other third parties if you have given us your permission to do so or there is enough reason to believe they   are acting on your behalf. Unless required by law, we would never share your personal data without the   appropriate and necessary care and safeguards being in place.

How long will we keep your information?

We will keep your information only for as long as is reasonably necessary for the purposes set out in this privacy notice and to fulfil our legal and regulatory obligations. For further information about how long we will keep your information, please contact the Data Protection Officer using the contact details outlined in section 1 of this notice.

How will we deal with others acting on your behalf?

To help manage your policy/mortgage/investment we will deal with individuals you nominate, including third parties we reasonably believe to be acting on your behalf provided they are able to answer our security questions. However, for your protection, we will need to speak to you directly, your legal representative, someone you have nominated and given us permission to discuss your personal details, or power of attorney should you require changes to your contact address, policy coverage or to cancel the policy.

Electrical Communications

We may communicate with each other by electronic mail, sometimes attaching further electronic data, where we have each expressed a wish for that to happen. By consenting to this method of communication we and you accept the inherent risks, including the security risks of interception of unauthorized access to such communications, the risks of corruption of such communications and the risks of viruses or other harmful devices. You will be responsible for checking that messages received are complete.

What are your rights?

You have a number of rights concerning the personal information we use; these include the right to:

  1. Ask for access to and a copy of your personal information;
  2. Ask us to correct or delete the personal information;
  3. Ask us to restrict or object to the use of your personal information at any time;
  4. Where you have previously given us your permission to use your personal information, withdraw that permission. Where your permission is withdrawn, your previous consent will remain valid in respect of our use of your information prior to the date you withdrew it, or if any marketing material has been sent prior to you advising that you do not wish us to contact you again;
  5. Complain to the Information Commissioner’s Office at any time if you object to the way we use your personal information. For more information please go to www.ico.org.uk;
  6. Object to an automated decision including profiling.  For details about the profiling activity we undertake, please refer to section 3 of this notice.

To discuss your rights or make a request, please contact the Data Protection Officer using the details outlined in section 1 of this notice.

Please note that in some cases even when you make a request concerning your personal information, we may not be required, or may not be able to honour it as this may result in us not being able to fulfil our legal and regulatory obligations or there is a minimum statutory period of time for which we have to keep you information. If this is the case, then we will let you know our reasons. 

If at any time you wish us or any company associated with us to cease processing your personal data or sensitive personal data, or contacting you for marketing purposes, please contact The Data Protection Officer on 01392 706012.